QuickBooks Reports of Designated Fund Activity

Question:

The following question rolls out of content provided in a previous post: "Debits and Credits for Designated Gifts."

How do I generate a report in QuickBooks that shows the monthly starting balance, change for the month, and the ending balance for each Equity account relating to Designated Gifts?

Answer:

Our answer here will be consistent with the above cited blog post. In it we discussed simplest approach to handling Designated Funds that we can suggest.

We will illustrate assuming the use of QuickBooks Desktop. Some of these instructions may be slightly modified for users of QuickBooks Online.

The following are the necessary steps:

1. Select the "Reports" pull-down menu

2. Under "Accountant & Taxes" choose "Trial Balance"

3. Modify the date range to reflect the desired period

4. Double-click on the amount for the Equity account of interest

This will generate a "Transactions by Account" report.

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